How to Use REPS Hours

Logging Entries

Tap the + button at the bottom of any screen to log a new entry. You'll choose between two entry modes:

Every entry includes a date, duration, activity/category, property, and an optional description. Detailed descriptions strengthen your audit documentation — write what you actually did, not just a category name.

AI Voice Entry PRO

AI entry lets you describe your work naturally and have the app fill in the details. It's the fastest way to log entries when you're on the go. Speech-to-text is free for all users — the Pro upgrade unlocks the AI that parses your description into structured entry fields.

How it works

1. Tap + and select AI Entry
2. Tap the microphone to speak, or type your description
3. The AI extracts the entry details and shows a confirmation card
4. Review the details, edit anything that needs adjusting, and save

The AI learns your properties and categories over time. The more you use it, the better it gets at matching your descriptions to the right fields.

Quick Pick Entry

Quick Pick is a structured, step-by-step entry mode. It's ideal when you want to quickly select from your existing activities and properties.

Steps

1. Pick an activity — browse by category or search. Tap to select.
2. Set the duration — use a preset chip (30m, 1h, 2h, etc.) or enter hours and minutes manually.
3. Fill in details — set the date, assign a property, add an optional description, and choose who logged the work.

You can also create new activities and categories directly from the picker if the one you need doesn't exist yet. Creating custom categories is a PRO feature — free users can log entries using the default categories.

Calendar Import PRO

Already tracking your real estate activities in your phone's calendar? Import those events directly into REPS Hours to avoid double-entry.

How to import

1. Go to Settings → Import from Calendar
2. Grant calendar read access when prompted
3. Browse your calendar events grouped by day
4. Tap an event to convert it into an entry — the date and duration are pre-filled from the calendar event
5. Add the property, category, and description, then save

Dashboard & Pace Tracking

The dashboard gives you a real-time view of your progress toward your annual hour goal.

Tap the pace card to open a detailed breakdown with weekly trend charts, projected year-end totals, and activity summaries.

Managing Properties

The Properties tab lets you organize your entries by property. Each entry is linked to a property so you can track hours per property and generate property-specific reports.

Adding a property

Go to the Properties tab and tap Add Property. Give it a nickname (e.g., "Harbor View Duplex") and optionally add the address. You can also create properties on the fly while logging an entry.

Active vs. inactive

If you sell a property or stop managing it, mark it as inactive. Inactive properties won't appear in the property picker when logging new entries, but all existing entries are preserved for your records.

Reports & Export

REPS Hours can generate reports for your CPA, tax preparer, or your own records. Go to Settings → Export Report to get started.

Reports are generated on your device and can be shared via email, AirDrop, or any other sharing method your phone supports.

Tracking Goals

REPS Hours supports three IRS hour thresholds. Your goal determines the target shown on your dashboard and pace calculations.

Change your goal anytime in Settings → Tracking Goal. Your logged entries are never affected — only the dashboard target changes.

Reminders

Consistent logging is the key to a defensible hour log. Set up weekly reminders so you never fall behind.

Go to Settings → Reminders to choose which days and what time you'd like to be reminded. The app sends a local notification on your chosen schedule — no account or internet connection required.

Logged-By Participants

If you and your spouse both contribute hours toward your real estate activities, you can track who performed the work using the Logged By field on each entry. Free users can select from the default participants. Pro users can add custom participant names in Settings → Logged-By Participants.

When logging an entry, select the person who did the work. This is especially useful for joint filers where one spouse qualifies for REPS but both contribute hours toward material participation.

Reports can be filtered by participant, making it easy to show your CPA exactly how many hours each person contributed.

Free vs. Pro

REPS Hours is free to download with core tracking features included. Pro unlocks the full toolkit for serious real estate professionals.

Pro includes a 14-day free trial so you can try everything before committing. You can upgrade anytime from the app.